Travel Expense Management: Automation and Transparency in Financial Processes
The expense reporting process following business travel is often complex and time-consuming for both employees and finance teams. As DuTACS, we offer travel and expense management as an integrated solution. By capturing expenses at the source (at the time of booking), we eliminate manual data entry and reduce the margin of error to zero.
Single Contact, Single Invoice (Centralised Invoicing)
Simplify your process instead of dealing with hundreds of invoices from different airlines, hotels and car rental companies.
- Centralised Invoicing: We gather all your travel expenses under one roof. By working with a single creditor logic for your company, we digitise your payment and reconciliation processes 100%.
- Transparent Balance Management: Easily track your instant balance, past payments and pending invoices via the "Finance Management" module on our dashboard (Dashboard image reference).
Digital Expense Tracking and Reporting
We end the chaos of paper receipts and lost receipts.
- Instant Document Access: Your travelling employees and finance team can access all the invoices and receipts they need at any time through the DuTACS panel.
- Error-Free Data Flow: Booking data flows directly into the expense system, thus avoiding errors and time losses due to manual entry.
Accounting and ERP Integrations
The DuTACS platform is designed to talk to your company's existing financial ecosystem.
- Full System Integration: Thanks to our open API infrastructure, you can automatically transfer travel expenses to the accounting programmes or ERP systems you use (e.g. SAP, Oracle, Logo, etc.).
- VAT Recovery: We help you manage complex VAT refund processes, especially for overseas travel, and help you save money by analysing the amounts your company can recover.
Savings and Analysis
Expense management is not just about recording expenses, but optimising them.
- Cost Analysis: See which department spends how much, update your travel policies based on data and identify potential areas of savings.